Vendor FAQs and Guidelines

• Vendors must abide by rules set by San Jose Flea Market Inc. >> https://sjfm.com/vendor-rules
• Participants must move their vehicles in the parking lot at least 30 minutes before event start (i.e. For a 5 PM event, all vehicles must be out at 4:30PM).
• Participants must follow directives by San Jose Flea Market / Garden at the Flea management and security.
• Absolutely, no outside alcohol, drugs, or smoking allowed on property.
• IMPORTANT: Any type of violent, verbal, or abusive behavior is not tolerated and will issue right of ejection off the premises. Any participants actively participating in this behavior are not allowed to apply as a vendor at any time.
• Violating any terms within the Vendor Code of Conduct is automatic dismissal from the property and no vendor refunds.

• Most events are 10' x 10' ft spaces. Certain events may be limited depending on space amounts.
• Spaces for Berryessa Night Markets will typically start at $30 (non-refundable for approved vendors).
• Events like the Pop-Up SJ Vintage Market, Cultural Events, and other Special Themed Markets are often produced by third-party partners and may have separate vendor application processes, booth guidelines, and increased participation fees specific to their event production.

• Unfortunately, the Garden at the Flea space cannot accept food/drink vendors unless you are an annually inspected by Santa Clara County Dept. of Environmental Health Food Truck/Trailer with required up-to-date business/sales permits, fire inspected equipment, & COI.
• Due to grandfathered SCC Health Dept Rules affecting certain areas like the Garden community space, we cannot accept tented or tabled food/snack vendors at this time.
• Any SCC Food Trucks/Trailers can apply here >> gardenattheflea.com/participant-form

• Your fee will typically cover your application for vendor spaces for specific event and a parking permit for the event date.
• NOTICE: It DOES NOT CONFIRM your participation in the event you apply for. Read Below for approved applications.

• Tuesdays before an event date at 12:00 PM are deadlines for applications. Applying after this time, we may not have opportune time to process and approve your application. Holidays may extend deadlines to additional days.
• We do not accept any day of drive-up vendors for Friday evening night markets.

• Most applications will be reviewed in 3 working days. Approval or declined notifications will be sent no later than Wednesday week of the event.
• Approved vendors will receive event details on Wednesdays, including load-in instructions, parking permits, and booth space assignments.
• Declined vendors will typically receive a full refund of their application fees upon review.

• We review and approve vendor applications based on alignment with each event's theme. If your application cannot be approved, we may issue a cancellation or provide an option to forward your application credit to another Berryessa Night Market date of your choice or align to another event.
• If you receive a refund & declination notice for your application, it may be due to insufficient vendor information, prohibited products, previous incidents, rule violations, or other disqualifying factors.
• We reserve the right to cancel or deny applications at our discretion in accordance with SJFM vendor rules.

• Yes, you will need to apply for each event. Most vendors who have been approved for previous events are likely to have faster application approval times.

• Yes, you may share with one other vendor. It is required to include all business information (name, social media, website/shop) of the other vendor in your application for approval.
• We hold the right to refund/cancel any future applications of any shared booth vendors were not previously approved by the start of any event.

• Recommended Items: Table(s), chairs, battery-operated lighting, booth equipment, & decor. While there is a good amount of light in the space, we do not provide any power/electricity in retail vendor areas.
• Optional but Recommended: 10x10ft Canopy and must stay in those space limits. You are required to have a weight on each leg with at least a combined total of 20+ lbs (i.e. 5+ lbs per leg).
• You are legally responsible of any harm/damage that your canopy and booth content may incur to attendees, participants, and/or property if an incident occurs.
• No gas/fuel powered generators are allowed.
• No outside alcohol, drugs, or smoking products allowed on Flea Market property.

While not required, in accordance to SJ Flea Market vendor rules -

If you are selling less than three days a calendar year no permit or license is required at all. Otherwise, please direct all questions regarding licensing and/or permits to:

State Board of Equalization

250 Second St. San Jose, CA, 95113-2706

(408) 277 – 1231

(408) 277 – 1252 (FAX)

(800) 400 – 7115 (Info)

• For Information on CA Seller's Permit >> https://www.cdtfa.ca.gov/taxes-and-fees/faqseller.htm
• Vendors are responsible on charging and paying their own sales taxes.

• There is absolutely no refunds for an approved vendor application.
• If there is a chance you will miss an event, we can transfer your credit to a future event date for no additional fees.
• Any vendor cancelation notices should be done at least 24-hrs in advance (No later than Thursdays at 5 PM).
• No shows or lack of notification of any cancelation (before or after an event) may affect any future vendor application opportunities.